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1. PR Studio Terms of Service

Version: 1.0
Effective Date: 9/19/2026

These Terms of Service (“Terms”) govern access to and use of PR Studio, including its press release creation, editing, Press Room, media-management, account, membership, credit, and related services.

“PR Studio,” “we,” “us,” and “our” refer to PlanetLink, the provider of PR Studio. “You” and “your” refer to the individual accepting these Terms and, when applicable, the company or organization on whose behalf that individual is acting.

By creating an account or using PR Studio, you agree to these Terms.

1. Eligibility and Authority

You must be legally able to enter into a binding agreement to use PR Studio.

If you create or manage an account for a company, organization, client, or other entity, you represent that you have authority to act for that entity and to provide information, approve content, make purchases, and accept applicable agreements on its behalf.

PR Studio may allow authorized administrators, employees, contractors, consultants, agencies, or other users to work with Company Profiles. Access to a Company Profile does not by itself establish ownership of or authority over that company. Users are responsible for ensuring that appropriate permissions have been granted.

2. Accounts and Account Security

You are responsible for maintaining accurate account information and protecting access to your account.

You are responsible for activity performed through your account and for promptly notifying PR Studio if you believe an account has been accessed without authorization.

The Account User or Company Administrator may receive administrative, billing, membership, credit, security, and service-related notices on behalf of the account.

You may not share credentials in a manner that circumvents PR Studio account, membership, permission, or user-access controls.

3. PR Studio Services

PR Studio provides tools that may assist users with activities including:

preparing and editing press releases;
reviewing content for publication readiness;
managing Company Profiles;
creating and managing Press Rooms;
organizing media coverage and source information;
generating or editing AI-assisted text and images;
maintaining finalized press releases;
downloading or publishing content;
purchasing and using AI credits; and
using other communication, research, media, and account-management features made available by PR Studio.

Features may be added, modified, restricted, or discontinued over time.

Access to particular features may depend on membership level, account status, permissions, credits, third-party availability, or other requirements displayed within PR Studio.

4. User Content and Information

You retain your rights in information and content you provide to PR Studio, subject to the limited permissions necessary for PR Studio to provide the service.

You grant PR Studio a non-exclusive license to host, store, process, reproduce, format, transmit, and display your submitted content to the extent reasonably necessary to operate PR Studio and provide features you request.

This license does not give PR Studio ownership of your press releases, Company Profile information, Press Room content, uploaded media, or other user-created materials.

You are responsible for ensuring that you have the legal right to provide and use content submitted to PR Studio.

5. AI-Assisted Services

PR Studio uses artificial intelligence and automated processing to assist with tasks such as drafting, editing, analysis, classification, research, source review, summarization, and image generation.

AI-generated or AI-assisted output can contain errors, omissions, inaccurate statements, inappropriate wording, incomplete research, incorrect citations, or other defects.

PR Studio is designed to assist human decision-making rather than replace it.

You are responsible for reviewing and approving content before relying on, publishing, distributing, submitting, or otherwise using it.

Additional responsibilities relating to AI-generated content are described in the AI, Content & Accuracy Responsibility Agreement.

6. Press Releases, Publication and Distribution

A finalized press release, publication to a Press Room, and distribution of a press release are separate actions.

Finalizing a press release does not automatically publish it.

Publishing a press release to a PR Studio Press Room does not automatically distribute or send it to journalists, media outlets, news services, email recipients, or other third parties.

Distribution requires a separate, explicit user action whenever distribution functionality is available.

PR Studio does not guarantee that a press release will be published, covered by the media, indexed by search engines, accepted by a distribution service, or produce any particular publicity, traffic, ranking, sales, reputation, or business outcome.

7. Press Rooms and Public Content

Content published to a Press Room may become publicly accessible on the Internet.

You are responsible for deciding what information is appropriate to make public.

Press Room content may include press releases, articles, interviews, broadcasts, podcasts, news coverage, media assets, and other authorized materials.

Additional requirements concerning Press Room content and third-party media are contained in the Press Room & Media Rights Agreement.

8. Acceptable Use

You may not use PR Studio to:

violate applicable law or the rights of another person or organization;
knowingly publish false, fraudulent, defamatory, deceptive, or unlawfully misleading material;
impersonate another person or falsely claim authority to act for another organization;
upload or publish content you do not have the right to use;
infringe copyrights, trademarks, privacy rights, publicity rights, contractual rights, or other intellectual-property rights;
distribute malware, harmful code, spam, or abusive communications;
attempt to bypass account, membership, credit, permission, rate, security, or technical restrictions;
interfere with PR Studio systems or other users;
use automated methods to extract, scrape, reproduce, or reverse-engineer PR Studio except where expressly authorized; or
use PR Studio for unlawful or unauthorized activities.

PR Studio may restrict or suspend access when reasonably necessary to protect users, third parties, the service, or applicable legal obligations.

9. Intellectual Property

PR Studio, its software, interface, workflows, templates, documentation, branding, and other proprietary materials are owned by or licensed to PlanetLink and are protected by applicable intellectual-property laws.

Your subscription or account gives you a limited right to use PR Studio. It does not transfer ownership of the PR Studio software, brand, technology, or underlying systems.

Except as permitted by law or expressly authorized, you may not copy, resell, sublicense, redistribute, reverse-engineer, or create competing derivative software from PR Studio.

10. Third-Party Services

PR Studio may interact with third-party services including payment processors, AI providers, email providers, hosting providers, media platforms, video or audio services, source websites, analytics services, and other external systems.

Those services may have their own terms, privacy policies, availability, limitations, and technical requirements.

PR Studio is not responsible for changes made by third parties, including changes to APIs, websites, links, embedded players, payment systems, AI models, search results, or other external services.

11. External Sources and Links

PR Studio may identify, analyze, link to, summarize, or reference third-party sources.

The existence of a link or source reference does not mean PR Studio controls or endorses the source.

External pages may change, move, redirect, become unavailable, or contain inaccurate information.

You are responsible for evaluating external sources before relying on them.

12. Memberships, Payments and Credits

Paid memberships, fees, payment authorization, AI credits, renewal, cancellation, and refunds are governed by the separate PR Studio Membership & Billing Terms.

Those terms form part of your agreement with PR Studio.

13. Service Availability

PR Studio may occasionally be unavailable because of maintenance, updates, outages, third-party failures, Internet problems, security events, or other circumstances.

We do not guarantee uninterrupted or error-free availability.

We may make reasonable changes to the service to improve security, reliability, functionality, compliance, or usability.

14. Data Preservation and Backups

PR Studio may maintain backups and records as part of normal operations, but PR Studio should not be treated as your only permanent repository for important business materials.

You should retain copies of important finalized press releases, source documents, images, media permissions, and other records that you may need independently of PR Studio.

15. Suspension and Termination

You may stop using PR Studio or terminate your membership subject to the Membership & Billing Terms.

PR Studio may suspend or terminate access when reasonably necessary because of:

nonpayment;
fraudulent or reversed payments;
material violations of these Terms;
unlawful activity;
security risks;
abuse of PR Studio systems; or
circumstances requiring suspension to protect PR Studio, its users, or third parties.

Where reasonably practical, PR Studio may provide notice and an opportunity to resolve the issue.

Termination does not eliminate obligations or liabilities that arose before termination.

16. No Professional Advice

PR Studio provides software and communication tools. It is not a law firm, accounting firm, medical provider, financial adviser, or other licensed professional adviser.

PR Studio output should not be treated as legal, accounting, tax, medical, investment, or regulatory advice.

You are responsible for obtaining professional advice when your circumstances require it.

17. Disclaimers

PR Studio is provided on an “as available” basis to the extent permitted by law.

PR Studio does not guarantee that:

AI output will always be accurate;
external sources will remain available;
a press release will meet every publication’s standards;
journalists or media outlets will respond;
content will receive publicity or coverage;
search engines will index or rank content;
generated content will be unique to all other content; or use of PR Studio will result in any particular business outcome.

Nothing in these Terms excludes warranties or protections that cannot legally be excluded.

18. Limitation of Liability

To the maximum extent permitted by applicable law, PlanetLink will not be liable for indirect, incidental, special, consequential, exemplary, or punitive damages arising from use of PR Studio, including loss of profits, revenue, business opportunity, reputation, data, or anticipated savings.

To the maximum extent permitted by law, aggregate liability arising from PR Studio will not exceed the amount you paid to PR Studio during the 12 months preceding the event giving rise to the claim.

This limitation does not apply where applicable law prohibits such a limitation.

19. Indemnification

To the extent permitted by law, you agree to defend, indemnify, and hold harmless PlanetLink, its owners, employees, contractors, and agents from third-party claims arising from:

content you submit, publish, or distribute;
your infringement of third-party rights;
your unauthorized use of media or intellectual property;
your violation of applicable law; or
your material violation of these Terms.

This provision does not require indemnification for claims caused by PR Studio’s own conduct where such indemnification is prohibited by law.

20. Changes to These Terms

PR Studio may update these Terms.

Material changes may require renewed acceptance before continued use of affected services.

Minor formatting, clarification, or non-material administrative changes may not require renewed acceptance.

The version and effective date will identify the Terms applicable to your account.

21. Governing Law and Disputes

These Terms are governed by the laws of California, without regard to conflict-of-law principles, except where another law must apply.

Any venue, arbitration, mediation, court-selection, or other dispute-resolution provision should be inserted here following legal review.

22. General Provisions

If one provision of these Terms is found unenforceable, the remaining provisions remain in effect to the extent permitted by law.

A failure to enforce a provision does not waive the right to enforce it later.

These Terms, together with incorporated agreements and policies, constitute the applicable agreement concerning use of PR Studio.

23. Contact

Questions about these Terms may be sent to:

PlanetLink
1007 Bel Marin Keys Blvd, Novato CA 94949
support@planetlink.com

Version: 1.0
Effective Date: 9/19/2026

These Membership & Billing Terms govern PR Studio memberships, payments, renewals, AI credits, refunds, and related billing matters.

They supplement the PR Studio Terms of Service.

1. Membership Selection

PR Studio may offer different membership levels and billing options.

The membership level, billing period, price, setup fee, included credits, renewal method, and other applicable terms are displayed before purchase.

The terms shown at checkout form part of your purchase authorization.

2. Payment Authorization

By submitting a paid transaction, you authorize PR Studio and its payment processor to charge the payment method you provide for the amount displayed.

Payment processing is provided through approved third-party payment services.

You represent that you are authorized to use the payment method submitted.

3. Setup Fees

A membership may include a one-time setup fee.

The amount of any setup fee is disclosed before payment.

A setup fee may cover account initialization, onboarding, initial configuration, startup benefits, or other services associated with beginning a PR Studio membership.

Except as provided in the Refund section below, setup fees are separate from recurring or prepaid membership charges.

4. Membership Term

Your membership term is determined by the membership and billing option selected during registration or renewal.

PR Studio maintains a paid-through date or equivalent account record representing the period for which membership access has been paid.

Cancellation of future renewal does not normally cancel access that has already been paid for. Your membership may remain active through the applicable paid-through date.

5. Automatic Renewal

Some PR Studio membership options may renew automatically.

Automatic renewal applies only when you select an option identified as recurring and separately authorize recurring payment.

PR Studio will not treat acceptance of these Membership & Billing Terms by itself as authorization for recurring charges.

The separate recurring-payment authorization shown during registration or renewal controls whether PR Studio may initiate recurring membership charges.

6. Non-Automatic Renewal

If you select a membership option that does not automatically renew, your account remains active through the paid-through date.

You may be offered the opportunity to renew manually before or after that date.

Failure to manually renew may result in membership expiration after the paid-through date.

7. Renewal Attempts

For memberships enrolled in automatic renewal, PR Studio or its payment provider may attempt to process renewal before the current membership period expires.

A failed initial payment does not necessarily result in immediate account expiration.

PR Studio may make additional payment attempts and send notices requesting payment-method correction.

8. Cancellation

You may cancel future automatic renewal according to the cancellation method made available in your account.

Cancellation stops future renewal charges but does not ordinarily remove access to a membership period that has already been paid for.

Your membership remains subject to its paid-through date unless a refund or other adjustment changes that date.

Cancellation should not be considered complete until PR Studio confirms that the applicable recurring payment schedule has been canceled.

9. Membership Changes

If you request a change in membership level or billing schedule, PR Studio will display or otherwise communicate when the change will take effect.

A scheduled change may take effect at the next renewal rather than immediately.

The price, credits, benefits, and billing period applicable after the change will be based on the membership configuration in effect for that transaction.

10. Price Changes

PR Studio may change membership prices, credit pricing, or other fees.

Changes affecting future renewals will be communicated as required by applicable law and will not retroactively change a completed transaction.

Where legally required, a price change may require additional authorization before a recurring charge is processed.

11. AI Credits

Certain PR Studio activities consume AI credits.

Credits may come from different sources, including:

credits included with a membership;
separately purchased credits;
startup credits;
promotional credits;
complimentary credits; or
other specifically identified credit grants.

Credit source and expiration rules may differ.

12. Membership Credits

Credits included as part of a membership apply to the applicable membership period.

Unused membership credits do not automatically roll over into a later membership period unless PR Studio expressly states otherwise.

Unused membership credits normally expire at the end of the applicable membership period.

Membership credits have no independent cash value.

13. Purchased Credits

Separately purchased AI credits may roll over subject to their stated expiration period.

Unless another period is disclosed at purchase, separately purchased credits may expire six months after purchase.

PR Studio tracks purchased credits separately from membership and promotional credits so applicable expiration and refund rules can be applied.

14. Promotional, Startup and Complimentary Credits

Promotional, startup, bonus, and complimentary credits may have their own expiration dates.

Unless another period is specified, these credits may expire six months after issuance.

These credits have no cash value and are not refundable.

15. Active Membership Requirement

An active PR Studio membership may be required to use AI credits, including previously purchased credits.

If a membership expires, you may retain access to existing work according to the account-access rules then in effect, but credit-consuming actions may be unavailable until membership becomes active again.

16. Refunds

PR Studio’s refund policy is intended to allow reasonable refunds for unused prepaid value.

Unused prepaid membership fees

If you terminate a prepaid membership before the end of the paid membership period, you may request a refund for the unused portion of prepaid membership fees, calculated based on the remaining unused portion of the applicable prepaid period.

Amounts attributable to periods already used are not refundable.

Purchased AI credits

Unused AI credits that were separately purchased for money may be refundable based on the original amount actually paid for the remaining unused purchased credits.

Membership credits, startup credits, promotional credits, bonus credits, and complimentary credits are not redeemable for cash and are not refundable.

Setup fees

A setup fee may be refunded if the membership is terminated within 30 days of initial setup, subject to any applicable payment adjustments or prior refunds.

Refund method

Refunds will normally be returned to the original payment method when reasonably possible.

Processing times may depend on the payment provider or financial institution.

PR Studio may make reasonable adjustments to prevent duplicate refunds or refunds exceeding the amount originally paid.

17. Coupons and Promotions

PR Studio may offer coupons or promotional codes.

A promotion may reduce a fee, waive a setup fee, provide additional credits, or offer another defined benefit.

Promotions apply only according to their stated conditions and normally have no cash value.

18. Failed, Reversed or Disputed Payments

If a payment fails, is reversed, is charged back, or otherwise does not successfully settle, PR Studio may:

notify the Account User;
request an updated payment method;
suspend credit-consuming activity;
adjust credits or benefits issued as a result of the payment;
suspend or expire membership after the applicable paid-through period; or
take other reasonable steps to reconcile the account.

PR Studio will not knowingly allow the same successful payment event to provision duplicate membership periods or duplicate credit grants.

19. Taxes

Prices may not include all applicable taxes unless expressly stated.

You are responsible for taxes or government charges applicable to your purchase, except taxes imposed directly on PR Studio’s income.

20. Billing Communications

The Account User is the primary recipient for membership, payment, renewal, failure, refund, cancellation, credit, and related account notices.

You are responsible for maintaining a valid account email address.

Operational billing notices are not marketing messages and may be sent even if you decline optional marketing communications.

21. Relationship to Other Agreements

These Membership & Billing Terms supplement the PR Studio Terms of Service.

If a transaction-specific disclosure directly conflicts with these terms concerning the amount, billing period, or renewal choice for that particular transaction, the transaction-specific disclosure controls for that transaction.

Version: 1.0
Effective Date: 9/19/2026

PR Studio uses artificial intelligence and automated tools to help users prepare, research, review, edit, and improve content.

This Agreement explains the user’s responsibilities when using those features.

1. AI Is an Assistive Tool

I understand that PR Studio uses artificial intelligence as an assistive technology.

AI output is not inherently verified or guaranteed to be accurate.

AI systems may generate incorrect facts, unsupported conclusions, misleading wording, nonexistent references, inaccurate quotations, inappropriate recommendations, or other errors.

PR Studio review features are designed to reduce errors, not eliminate them.

2. Responsibility for Information I Provide

I am responsible for information I enter, upload, confirm, approve, or instruct PR Studio to use.

PR Studio may rely on user-supplied and user-confirmed information when preparing content.

I will not knowingly provide materially false information for publication as fact.

3. Final Human Review

I am responsible for reviewing the final content before it is:

finalized;
published;
posted to a Press Room;
downloaded for external use;
distributed;
submitted to a media outlet; or
otherwise communicated publicly.

A successful PR Studio review or validation does not replace my own responsibility to approve the final content.

4. Facts and Claims

I am responsible for ensuring that factual statements, dates, names, titles, statistics, descriptions, business claims, product claims, event information, and other material facts I publish are appropriate and accurate for my intended use.

Where a press release includes statements such as “first,” “new,” “innovative,” “leading,” “only,” or similar claims, I am responsible for having a reasonable basis for using that language.

5. Quotes, Testimonials and Endorsements

I will use quotations, testimonials, endorsements, attributed statements, and similar material only when I am authorized to do so.

I am responsible for confirming:

the identity and attribution of the person quoted;
that the wording is approved where approval is required;
that I have permission to publish the quotation, testimonial, or endorsement; and
that the presentation is not materially misleading.

PR Studio may provide tools to organize or polish authorized material, but those tools do not create permission from the person being quoted.

6. Sources and Citations

PR Studio may assist with source discovery, URL review, citations, or supporting information.

I understand that:

source pages may change after they are reviewed;
links may redirect or stop working;
external content may itself be inaccurate;
search results are not comprehensive; and
failure to locate independent public corroboration does not necessarily mean information I supplied is false.

I remain responsible for deciding whether a source is appropriate for my intended publication.

7. AI Research Is Not Independent Verification

A PR Studio research result, readiness review, proofreading result, or AI recommendation does not constitute independent certification that a statement is true.

PR Studio is not an investigative service or evidence authority.

Where independent verification is legally, professionally, or commercially necessary, I am responsible for obtaining it.

8. Editing Recommendations

AI may recommend changing or removing wording.

I remain responsible for deciding whether to accept a recommendation.

I should not accept an AI recommendation that changes the intended facts, meaning, quotation, legal significance, or substance unless I determine that the revision is appropriate.

9. Generated Images and Other AI Media

If PR Studio provides AI-generated or AI-assisted images, I am responsible for reviewing those images before publication.

I understand that generated media may unintentionally resemble existing people, brands, copyrighted material, locations, products, or other protected subject matter.

I am responsible for determining whether the generated image is appropriate for my intended use.

10. Regulated or Professional Claims

If my content involves medical, health, financial, legal, investment, scientific, regulatory, or other specialized claims, I am responsible for obtaining appropriate professional or regulatory review when needed.

PR Studio does not certify compliance with industry-specific laws or professional standards.

11. Publicity and Media Outcomes

PR Studio does not guarantee that AI-assisted content will:

be accepted by journalists;
generate coverage;
appear in a publication;
rank in search results;
generate sales or leads;
improve reputation; or
produce any particular business result.
12. My Approval

When I finalize, publish, or distribute content through PR Studio, I am affirming that I have reviewed the material and chosen to use it.

Version: 1.0
Effective Date: 9/19/2026

This Agreement applies to media, articles, broadcasts, interviews, press coverage, images, logos, audio, video, documents, embeds, and other content placed in or submitted for use in a PR Studio Press Room.

1. Purpose of the Press Room

The PR Studio Press Room is intended to present legitimate press releases, media coverage, interviews, articles, broadcasts, podcasts, company information, and related media concerning the account holder, Company Profile, organization, authorized representatives, products, services, or activities associated with that Company Profile.

It is not intended to serve as a general-purpose repository for unrelated third-party content.

2. Relationship of Media Content to the Company

I will add third-party media coverage to a Press Room only when the story, article, interview, broadcast, podcast, video, audio, or other entry legitimately concerns me, my company, an authorized representative of the company, or company-related activities appropriate for that Press Room.

I will not knowingly use the Press Room to imply media coverage, endorsement, participation, or association that did not occur.

3. Rights and Permissions

I am responsible for determining whether I have the necessary rights, license, permission, authorization, or lawful basis to upload, reproduce, display, embed, or otherwise use media through PR Studio.

This responsibility includes, as applicable:

photographs;
illustrations;
logos;
trademarks;
screenshots;
audio recordings;
video recordings;
interview recordings;
articles;
documents;
graphics;
presentations; and
other third-party materials.
4. Audio and Video

I understand that the availability of an online audio or video file does not necessarily give me permission to copy, upload, redistribute, or publicly display it.

I am responsible for securing any permission necessary to use audio or video in my Press Room.

Where PR Studio embeds media using functionality provided by the original publisher or authorized hosting platform, I remain responsible for determining whether my use of that embed is appropriate for my circumstances.

5. Media Outlet Logos

If I use a newspaper, magazine, television station, radio station, podcast, publication, network, website, or other media outlet logo, I am responsible for ensuring its use is appropriate.

Displaying a media outlet logo in a Press Room does not mean that outlet endorses PR Studio, me, or my company.

I will not use logos in a misleading manner.

6. Source Articles and Copyrighted Material

A Press Room entry may link to and summarize legitimate third-party media coverage.

I will not use PR Studio to reproduce entire copyrighted articles, transcripts, photographs, videos, or other third-party works unless I have the right to do so.

Where PR Studio creates an original synopsis of a source article or media item, that synopsis is intended to describe the coverage rather than substitute for or reproduce the original work.

When appropriate, the Press Room should link visitors to the original source.

7. Original Source Information

I am responsible for reviewing source information associated with a Press Room entry, including:

outlet name;
title;
journalist, author, host, or interviewer;
publication or broadcast date;
source URL;
program or episode information; and
other attribution.

PR Studio may assist in extracting this information, but automated extraction can be incomplete or inaccurate.

8. Images From Third-Party Sources

If PR Studio identifies an image from an article, website, broadcast, or other third-party source, that does not mean the image is automatically licensed for reuse.

I am responsible for deciding whether I have permission to use the image.

PR Studio may allow me to replace a source image with another authorized image or an AI-generated image.

9. AI-Generated Replacement Images

If I choose to create an AI-generated image for a Press Room entry, I am responsible for reviewing that image and determining whether it is appropriate for publication.

An AI-generated image should not intentionally misrepresent a fictional scene as an authentic documentary image of an event or person where doing so would be misleading.

10. People, Privacy and Publicity Rights

I am responsible for obtaining any consent required to use identifiable images, recordings, statements, likenesses, or personal information.

A person appearing in an article, image, recording, or interview may have privacy, publicity, contractual, or other rights independent of copyright.

11. Accuracy of Media Representation

I will not knowingly alter a Press Room entry in a way that materially misrepresents what the original source reported.

An original PR Studio synopsis may summarize or contextualize the source, but it should not falsely attribute statements or positions to a journalist, publication, or media outlet.

12. Source Availability

I understand that third-party links, embeds, media files, and source pages may later move, redirect, become unavailable, or be removed.

PR Studio may notify me when it detects a source problem.

I remain responsible for deciding whether to replace the source link, remove the link, retain the historical Press Room entry, or remove the entry.

13. Public Publication

When I publish a Press Room or Press Room entry, the content may become publicly accessible.

I am responsible for reviewing the entry before publication.

Draft or unpublished storage in PR Studio does not constitute public publication.

14. Press Releases

A press release published in my Press Room must be a press release I am authorized to publish for the associated Company Profile.

Publishing a press release to a Press Room is separate from distributing that press release to journalists or external media.

15. Removal and Rights Complaints

If I learn that I no longer have permission to use particular material, or if I receive a legitimate rights complaint, I am responsible for promptly reviewing the material and taking appropriate action.

PR Studio may remove or restrict material when reasonably necessary to address a credible legal, intellectual-property, privacy, security, or abuse concern.

16. My Responsibility

I understand that PR Studio provides tools for organizing and presenting media content but does not independently grant me rights to third-party material.

I accept responsibility for the media and permissions associated with the Press Room content I choose to publish.

Version: 1.0
Effective Date: 9/19/2026
Last Updated: 9/19/2026

PR Studio respects the privacy of its users and is committed to handling personal information responsibly.

This Privacy Policy explains how [Legal Company Name], doing business as PR Studio (“PR Studio,” “we,” “us,” or “our”), collects, uses, stores, shares, and protects information when you use PR Studio websites, applications, account features, Press Rooms, press release tools, membership and billing services, and related services.

By using PR Studio, you acknowledge the practices described in this Privacy Policy.

This Privacy Policy should be read together with the PR Studio Terms of Service and other agreements that apply to your use of PR Studio.

1. Information We Collect

We collect information in several ways, including:

information you provide directly;
information created through your use of PR Studio;
information generated through transactions;
information collected automatically through normal website and application operation; and
information received from service providers or other systems you authorize.

The information collected depends on which PR Studio features you use.

2. Account and Registration Information

When you create or manage a PR Studio account, we may collect information such as:

name;
email address;
username or account identifier;
company or organization name;
role or relationship to the company;
billing contact information;
membership level;
registration date;
account status;
permissions and user roles;
agreement acceptance records; and
information you provide when communicating with PR Studio support.

We use this information to create and administer accounts, authenticate users, manage permissions, communicate with users, and provide PR Studio services.

3. Company Profile Information

PR Studio allows users to create and manage Company Profiles.

Information stored in a Company Profile may include:

company or organization name;
business description;
contact information;
website addresses;
locations;
leadership information;
media contacts;
company background;
services or products;
audience information;
brand information;
logos and images; and
other information supplied by authorized users.

Some Company Profile information may be used to create press releases or public Press Room content.

You are responsible for ensuring that you are authorized to provide information about a company, organization, employee, representative, or other person.

4. Press Release Information

When you create a press release using PR Studio, we may store information including:

announcement details;
facts and supporting information;
sources and citations;
dates and locations;
audience information;
quotes;
testimonials;
endorsements;
names and titles;
uploaded images;
draft text;
AI-generated suggestions;
editing decisions;
revision history;
finalized press releases; and
publication status.

PR Studio may preserve immutable versions of drafts or finalized releases when necessary to maintain workflow history, downloads, auditability, or publication records.

5. Press Room Information

If you use PR Studio’s Press Room features, we may collect and store information about:

press releases;
articles;
interviews;
media coverage;
podcasts;
television appearances;
radio appearances;
newsletters;
publications;
journalists, hosts, authors, or interviewers;
media outlets;
source URLs;
publication or broadcast dates;
article or program titles;
media outlet logos;
source images;
approved images;
audio or video embeds;
summaries and synopses;
Company Profile information; and
other materials selected for a Press Room.

Some of this information may originate from publicly available media sources.

6. Public Press Room Information

A PR Studio Press Room is designed to be publicly accessible when the user chooses to publish it.

Information that you intentionally publish to a Press Room may become accessible to:

website visitors;
journalists;
media organizations;
search engines;
social media platforms;
automated Internet services; and
other members of the public.

Publishing content through PR Studio is different from storing content privately in a PR Studio account.

Once information has been made public, third parties may copy, index, archive, or redistribute it outside PR Studio’s control.

You should not publish confidential, private, or sensitive information in a public Press Room unless you intend for that information to become publicly accessible.

7. Source and Media Information

PR Studio may collect information from public websites and other sources when you ask PR Studio to analyze or import media coverage.

This may include:

page titles;
publication names;
journalists or authors;
program names;
dates;
URLs;
publicly displayed images;
media metadata;
audio or video information;
publicly available descriptions; and
other information necessary to identify or describe the source.

PR Studio may store source information internally to support attribution, validation, duplicate detection, source monitoring, media analysis, and future review.

PR Studio may create an original synopsis rather than reproducing an article or other source word-for-word.

8. Information Submitted for AI Processing

PR Studio uses artificial intelligence to provide certain services.

Depending on the feature you use, information submitted for AI processing may include:

Company Profile information;
press release intake information;
draft press releases;
source material;
article or media information;
user instructions;
quotes and testimonials;
uploaded text;
editing requests;
image descriptions;
information necessary to review claims or sources; and
portions of existing PR Studio content.

PR Studio sends information reasonably necessary to perform the requested AI function.

AI-assisted functions may include:

drafting;
rewriting;
proofreading;
publication-readiness review;
source review;
content classification;
summarization;
research assistance;
recommendation generation;
image generation; and
other automated content-processing functions.
9. AI Service Providers

PR Studio may use third-party artificial intelligence providers to process AI-assisted requests.

Current or supported providers may include OpenAI, Anthropic, and other AI providers PR Studio may use from time to time.

The specific provider used may depend on feature availability, PR Studio configuration, technical requirements, service availability, or the type of processing requested.

Provider names listed in this Privacy Policy are illustrative of significant providers PR Studio may use and are not intended to constitute an exhaustive or permanent list of subprocessors or vendors.

Information provided to an AI service provider is limited to information reasonably necessary to perform the requested function and is handled according to the contractual, security, and technical arrangements applicable to that provider.

PR Studio does not intentionally send payment-card information to AI service providers.

10. Uploaded Files and Images

Users may upload files such as:

photographs;
logos;
headshots;
documents;
source materials;
media assets; and
other files used with PR Studio.

Uploaded files may be stored in PR Studio’s hosting environment or processed by a service provider when necessary to provide a requested feature.

If an uploaded file contains personal information about another person, you are responsible for ensuring that you have the right to provide and use that information.

11. Billing and Payment Information

PR Studio uses third-party payment services to process payments. Payment processing may include services provided through Stripe and integrations associated with Gravity Forms.

PR Studio may collect or retain transaction information such as:

customer name;
billing email;
billing address;
membership selected;
amount charged;
billing frequency;
transaction identifier;
payment status;
renewal status;
refund status;
credit purchase;
coupon or promotion used; and
limited payment-method information made available by the payment processor.

Full payment-card details are processed by the payment provider rather than being used by PR Studio as general account data.

Payment information is subject to the privacy and security practices of the applicable payment processor.

12. Membership and AI Credit Information

PR Studio may maintain records concerning:

membership level;
billing schedule;
paid-through date;
automatic-renewal status;
renewal history;
cancellation status;
AI credit balance;
credit purchases;
membership credits;
promotional credits;
complimentary credits;
credit usage;
expiration dates; and
transaction-related adjustments.

These records are used to administer membership access, billing, credits, refunds, and account functionality.

13. Gravity Forms Submissions

PR Studio may use Gravity Forms to collect information for processes such as:

registration;
membership enrollment;
membership renewal;
membership changes;
credit purchases; and
other account or service requests.

Form submissions may be stored within the PR Studio WordPress environment and may also be transmitted to payment providers or other service providers necessary to complete the transaction or request.

14. Agreement and Consent Records

PR Studio may maintain records showing that you accepted or acknowledged particular agreements or authorizations.

These records may include:

agreement name;
agreement version;
date and time accepted;
account or user identifier;
form or transaction associated with the acceptance;
recurring-payment authorization;
Privacy Policy acknowledgment;
other required acknowledgments; and
information reasonably necessary to establish what was accepted or authorized.

These records may be retained for contractual, audit, security, legal, compliance, and dispute-resolution purposes.

15. Communications

PR Studio may collect and retain information associated with communications such as:

account emails;
registration confirmations;
billing notices;
membership notices;
renewal notices;
payment-failure notices;
credit notices;
security messages;
support messages;
Press Room source notifications; and
other operational communications.

PR Studio may use transactional email providers such as Brevo to deliver and monitor operational email.

Information supplied to an email provider may include:

recipient email address;
recipient name;
message content;
message identifier;
delivery status;
bounce information;
complaint information;
delivery or engagement events where supported; and
other technical information used to monitor message delivery.

Operational messages necessary to administer your account are different from optional marketing communications.

16. Customer Support and Feedback

If you contact PR Studio for support, submit a problem report, provide testing or QA feedback, or otherwise communicate with us, we may collect:

your contact information;
account information;
the content of your message;
screenshots or attachments;
diagnostic information;
technical logs; and
correspondence relating to the issue.

We use this information to respond to requests, diagnose problems, improve the service, and maintain appropriate records of support activity.

17. Technical and Usage Information

When you use PR Studio, normal website and application systems may automatically collect technical information such as:

IP address;
browser type;
device type;
operating system;
date and time of access;
requested pages;
referring pages;
login activity;
server logs;
error logs;
security events; and
other information necessary to operate and protect the service.

We may use this information for:

security;
fraud prevention;
troubleshooting;
performance monitoring;
service administration;
debugging; and
improvement of PR Studio.
18. Cookies and Similar Technologies

PR Studio may use cookies or similar technologies necessary for:

login sessions;
authentication;
account security;
user preferences;
form processing;
membership functionality;
fraud prevention; and
normal website operation.

If PR Studio uses nonessential analytics, advertising, or marketing cookies, appropriate disclosures and consent mechanisms will be provided where required.

19. How We Use Information

We may use information collected through PR Studio to:

provide PR Studio services;
create and maintain accounts;
authenticate users;
administer Company Profiles;
create and edit press releases;
operate Press Rooms;
process AI requests;
provide source and media features;
process payments;
administer memberships and credits;
manage renewals and cancellations;
provide downloads;
send operational communications;
respond to support requests;
monitor system security;
detect fraud or misuse;
diagnose technical problems;
improve products and services;
maintain audit records;
enforce agreements;
comply with legal obligations; and
protect PR Studio, its users, and third parties.
20. How We Share Information

PR Studio may share information with third parties when necessary to provide the service, operate the business, comply with legal obligations, or protect legitimate interests.

Service providers

We may provide information to companies that help operate PR Studio, including categories such as:

web hosting and infrastructure providers;
payment processors;
transactional email providers;
artificial intelligence service providers;
security providers;
technical support providers; and
other vendors necessary to provide requested services.

Significant providers may include companies such as Stripe, Brevo, OpenAI, and Anthropic.

Service providers may change over time. A change in provider does not necessarily mean that the purposes for which personal information is collected or used have changed.

Authorized users

Information may be shared with other users who have been granted appropriate access to the same account or Company Profile.

Public Press Room visitors

Information intentionally published to a public Press Room becomes publicly accessible.

Legal and safety disclosures

We may disclose information when reasonably necessary to:

comply with law, regulation, subpoena, court order, or other legal process;
respond to lawful government requests;
investigate fraud or abuse;
protect the rights, property, or safety of PR Studio, its users, or others;
enforce agreements; or
establish, exercise, or defend legal claims.
Business transactions

If PR Studio or its business is involved in a merger, acquisition, financing, reorganization, sale of assets, or similar transaction, information may be transferred as part of that transaction, subject to applicable law.

21. Sale of Personal Information

PR Studio does not sell personal information to advertisers.

PR Studio does not provide advertisers with private account content for their independent advertising use.

If these practices materially change in the future, this Privacy Policy will be updated and applicable privacy choices will be provided.

22. Advertising

PR Studio is not designed around selling personal information for targeted advertising.

If PR Studio introduces advertising or cross-context behavioral advertising in the future, this Privacy Policy will be updated and applicable choices will be provided before relying on materially different data practices.

23. Data Retention

PR Studio retains information for as long as reasonably necessary for the purposes described in this Privacy Policy.

Retention periods may vary depending on the type of information and may take into account:

whether an account remains active;
membership status;
whether information remains necessary to provide a service;
financial and tax record requirements;
payment disputes;
agreement and consent records;
security requirements;
legal obligations;
backups;
fraud prevention;
litigation or dispute needs; and
legitimate business recordkeeping.

Public Press Room content may remain available until it is unpublished or removed by an authorized user.

Certain records may be retained after account closure, including payment records, agreement acceptances, audit records, security records, and information necessary to resolve disputes or comply with legal obligations.

24. Account Closure and Deletion Requests

You may request closure of your PR Studio account using the account-management or contact methods provided by PR Studio.

Account closure does not necessarily result in immediate deletion of every associated record.

We may retain information when reasonably necessary to:

complete outstanding transactions;
preserve financial records;
document agreements and authorizations;
prevent fraud;
maintain security;
resolve disputes;
enforce contracts;
comply with legal requirements; or
maintain appropriate backups.

Information previously published publicly may also have been copied, cached, indexed, or archived by third parties before removal.

25. Your Privacy Rights

Depending on where you live and applicable law, you may have rights concerning your personal information.

These may include rights to:

request access to personal information;
request correction of inaccurate information;
request deletion of certain information;
obtain information concerning categories of information collected;
learn the purposes for which information is used;
learn categories of service providers or recipients;
obtain a portable copy of certain information;
object to or restrict certain processing;
withdraw certain consent;
opt out of certain data-sharing practices where applicable; and
appeal certain privacy-request decisions where required by law.

These rights may be subject to legal exceptions.

PR Studio may need to verify your identity before fulfilling a privacy request.

26. California Privacy Rights

California residents may have additional rights under applicable California privacy laws.

Subject to applicable thresholds, definitions, and exceptions, those rights may include requests to:

know what personal information is collected;
know how personal information is used and disclosed;
access personal information;
correct inaccurate personal information;
delete eligible personal information;
receive certain information in portable form;
opt out of sale or sharing where applicable; and
receive equal service without unlawful discrimination for exercising privacy rights.

PR Studio does not currently sell personal information as described in this Privacy Policy.

If PR Studio becomes subject to additional California notice or opt-out requirements because its practices or legal obligations change, appropriate mechanisms will be provided.

27. Other U.S. State Privacy Rights

Residents of other U.S. states may have privacy rights under applicable state laws.

PR Studio will respond to valid privacy requests according to the laws that apply to PR Studio and the requesting individual.

Because privacy laws differ by jurisdiction and may change over time, the availability and scope of particular rights may vary.

28. International Users

PR Studio may be accessed by users outside the United States.

Information may be processed or stored in the United States or other locations where PR Studio’s service providers operate.

Those locations may have privacy laws that differ from the laws in your jurisdiction.

Where laws such as the European Union General Data Protection Regulation or United Kingdom GDPR apply to particular processing, PR Studio will provide applicable rights and protections.

Depending on the circumstances, legal bases for processing may include:

performance of a contract;
legitimate interests;
compliance with legal obligations; and
consent where consent is required.
29. Children’s Privacy

PR Studio is intended for business and professional users and is not directed to children.

Users must meet the minimum age required to enter into the PR Studio Terms of Service.

PR Studio does not knowingly seek to collect personal information from children for independent use of the service.

If we learn that information has been collected from a child in circumstances prohibited by applicable law, we will take appropriate steps to address it.

30. Information About Other People

PR Studio allows users to enter information about other people, including:

company employees;
executives;
journalists;
media contacts;
customers;
speakers;
quoted individuals;
testimonial providers; and
others associated with press releases or media content.

If you provide personal information about another individual, you are responsible for ensuring that you have an appropriate basis for providing and using that information.

PR Studio will process that information as necessary to provide the services you request.

31. Security

PR Studio uses reasonable administrative, technical, and organizational measures intended to protect information against unauthorized access, alteration, disclosure, loss, or misuse.

Security measures may include:

access controls;
authentication;
permission restrictions;
encrypted connections;
payment-provider security;
system monitoring;
backups;
logging; and
software maintenance.

No Internet service or storage system can guarantee absolute security.

Users are also responsible for protecting their credentials and maintaining appropriate security for devices used to access PR Studio.

32. Data Breaches and Security Incidents

If PR Studio discovers a security incident involving personal information, we will investigate and take reasonable corrective action.

Where required by applicable law, affected individuals or government authorities will be notified.

33. Third-Party Websites and Embedded Content

PR Studio may contain links to or embedded content from other websites or services.

Examples may include:

news publications;
media websites;
YouTube;
podcast hosts;
broadcast platforms;
social platforms; and
other external sources.

Interacting with an external website or embedded player may allow that third party to collect information under its own privacy policy.

PR Studio does not control the independent privacy practices of those third parties.

34. Changes to This Privacy Policy

We may update this Privacy Policy as PR Studio evolves, service providers change, or legal requirements change.

The current version and effective date will be displayed with the policy.

A change in a vendor or service provider that does not materially change how personal information is collected, used, or shared may not require renewed acknowledgment.

If we make a material change affecting our privacy practices, we may provide additional notice through:

PR Studio;
email;
an account notification; or
another appropriate method.

Where applicable law requires consent for a new use of personal information, we will request that consent.

Routine clarification, formatting, administrative changes, or changes that do not materially alter our privacy practices may not require renewed acknowledgment.

35. Privacy Requests

To submit a privacy request, contact:

Privacy Email: privacy@planetlink.com

We may ask for information necessary to verify:

your identity;
your account;
the Company Profile involved; or
your authority to act for another individual.

Authorized agents may submit requests where applicable law permits, subject to appropriate verification.

36. Contact Information

Questions about this Privacy Policy or PR Studio privacy practices may be directed to:

PlanetLink
Doing business as PR Studio
1007 Bel Marin Keys Blvd
Novato CA 94949
United States

Privacy: privacy@planetlink.com
Support: support@planetlink.com
Website: PRStudio.app

By selecting an automatically renewing PR Studio membership, I authorize PR Studio and its payment processor to charge my saved payment method for the recurring membership amount and billing frequency shown on this form.

I understand that:

charges will continue according to the selected billing schedule until I cancel automatic renewal;
the amount and frequency of the recurring charge are shown before I submit this registration;
cancellation of automatic renewal stops future renewal charges but does not normally end access for a membership period already paid;
I may cancel future automatic renewal using the cancellation method PR Studio provides;
PR Studio may notify me before legally required changes to recurring pricing or billing terms; and
acceptance of the general Terms of Service or Membership & Billing Terms alone does not authorize recurring payment – this separate authorization does.